INSTRUCTIONS:
Please print, if answer not known, say so or Best Estimate
Function Name and Date of the affair, i.e., Pig Roast / Baseball Beef & Beer / Swim Team Fund Raiser. Give the event or affair a name.
Group / Person in Charge and Telephone – person filling out this form and telephone number of that person in case there is a question.
Ticket Sales – total amount collected from all tickets / From Bar are tickets sold from the bar in the Post Lounge / From Cash/Door are tickets sold by members or collected at the door.
Bar Income – how much did the bar sell (check with Bartender or Post Accountant for this figure.
50/50 Raffles – total of all 50/50s or raffles.
Auction Income – if any type of auction is held (Chinese, Bidding, Silent) amount earned, please explain or comment on it.
Miscellaneous Income – Any money collected that doesn’t fit into any other category (such as food sales), please explain or comment on it.
Donations – any money given for any reason,
Hall Rental – how much was the rental charge for the hall.
Bartenders – amount paid to the bartender(s), who were they and how paid? Circle answer.
Entertainment – what did entertainment cost / who or what was the entertainment (DJ or band Name) and how was it paid for.
Caterer – what did the caterer cost / who or what was the caterer or food source (business name or if Post provided the food, cost of) and how paid for.
Misc. Cost – Miscellaneous cost, please explain or comment.
Liquor/Beer/Wine – cost of items sold across the bar, including soda.
Ticket Cost – Cost for making tickets.
Decorations – any decorations used during the affair (flowers, table center pieces, signs).
Party Favors – any items used during the affair (party hats, noise makers, confetti)
Return of Deposit – monies that are returned from security deposits.
TOTAL INCOME – all income lines added together
TOTAL EXPENSES – all expense lines added together
PROFIT / (LOSS) – Total Income minus Total Expense = Profit or (Loss)
Note – some items may require input from the Bartenders, Post Accountants or the Treasurer of the group holding the affair for amounts and/or check numbers. If any item on the EXPENSE side of the form is donated, please indicate that by writing in the word FREE on that line.