INSTRUCTIONS:
Please print, if answer not known, say so or Best Estimate
Function Name and Date of the affair, i.e., Pig Roast / Baseball Beef & Beer / Swim Team Fund Raiser. Give the event or affair a name.
Group / Person in Charge and Telephone – person filling out this form and telephone number of that person in case there is a question.
Ticket Sales – total amount collected from all tickets / From Bar are tickets sold from the bar in the Post Lounge / From Cash/Door are tickets sold by members or collected at the door.
Bar Income – how much did the bar sell (check with Bartender or Post Accountant for this figure.
50/50 Raffles – total of all 50/50s or raffles.
Auction Income – if any type of auction is held (Chinese, Bidding, Silent) amount earned, please explain or comment on it.
Miscellaneous Income – Any money collected that doesn’t fit into any other category (such as food sales), please explain or comment on it.
Donations – any money given for any reason,
Hall Rental – how much was the rental charge for the hall.
Bartenders – amount paid to the bartender(s), who were they and how paid? Circle answer.
Entertainment – what did entertainment cost / who or what was the entertainment (DJ or band Name) and how was it paid for.
Caterer – what did the caterer cost / who or what was the caterer or food source (business name or if Post provided the food, cost of) and how paid for.
Misc. Cost – Miscellaneous cost, please explain or comment.
Liquor/Beer/Wine – cost of items sold across the bar, including soda.
Ticket Cost – Cost for making tickets.
Decorations – any decorations used during the affair (flowers, table center pieces, signs).
Party Favors – any items used during the affair (party hats, noise makers, confetti)
Return of Deposit – monies that are returned from security deposits.
TOTAL INCOME – all income lines added together
TOTAL EXPENSES – all expense lines added together
PROFIT / (LOSS) – Total Income minus Total Expense = Profit or (Loss)
Note – some items may require input from the Bartenders, Post Accountants or the Treasurer of the group holding the affair for amounts and/or check numbers. If any item on the EXPENSE side of the form is donated, please indicate that by writing in the word FREE on that line.
**If you have a Bar Income on the INCOME part of the form, then you should have Liquor/Beer/Wine cost in the EXPENSE part of the form. This is the additional information that has been added, if you do not know the cost of the items sold in the Bar Income, then use 40% of the Bar Income as the Liquor/Beer/Wine Expense.
Any question concerning this, please see me or email me (bmorris106@comcast.net)